EDI Mapping Headaches: How to get the relief?

Consumer packaged goods (CPG) producers face a double-edged sword when handling big stores. Naturally they want to grow their business and offer to the big-name merchants, yet owning and keeping the essential electronic data interchange (EDI) software to interface with these huge and complex organizations can spend a lot.

All transactions with retail consumers have to be mapped to the sellers’ specific requirements, and those standards are continuously in flux. These intricate maps are at the heart of the retail supply chain, however without a method to adjust them in real time, makers are slowed down with unnecessary costs, chargebacks and time delays. Beyond the steep EDI software and hardware expenses, the technical proficiency needed to continually program, revise and keep EDI maps is exceptionally costly.

Additionally, retailers commonly change mapping rules with little or no notification to producers. Even the smallest change to an EDI map has significant implications. If a retailer isn’t aware that products are coming, as an example, they might refuse shipments. Without any warning of approaching modifications, makers unavoidably deliver products with mapping mistakes and sustain big expenses when the materials are turned away or postponed at the shipping dock.

Short of a crystal ball, manufacturers have had no way to know when a map will alter, and they have struggled to keep up with the huge variety of mapping modifications. Therefore, they’ve spent an inordinate amount of cash on software, hardware and technical personnel to support their in-house EDI facilities. Yet, no matter how much cash they have actually poured into these in-house EDI systems, this offered them no competitive advantage whatsoever.

Today, forward-thinking producers are freeing themselves from the limiting software EDI design by deciding to outsource their EDI to a 3rd party and utilizing their pre-built maps already in use by other suppliers.

What Held Manufacturers Back

Every manufacturer doing business with major retailers like Target or Wal-Mart are required to develop and update integration code– mappings– to permit their computer systems to share information with the seller’s computers in compliance with the retailer’s business guidelines. Thus, there are hundreds and even thousands of producers producing the same maps, every one paying its own in-house technical personnel to basically do the same work.

They are reinventing the wheel by carrying out the specific same mapping work to service the same sellers. This is most ineffective and regardless of the significant expense and effort involved, these jobs do not give the makers any benefit over one another. A new solution has arisen to replace this out-of-date strategy.

Multi-tenant EDI Solutions

Till recently, producers had no choice but to follow a “single tenant solution,” with each company separately undertaking a technical project. This is not an efficient approach for handling technical locations that are not core proficiencies within a business.

Conversely, a multi-tenant (or software-as-a-service design) solution takes advantage of the work of numerous. It’s similar to what happened with payroll services. Years back, most business had their own hardware, software and specialized personnel to keep up with ever-changing payroll regulations. Today, that no longer makes good sense. Not just was it way too expensive to manage payroll in-house, these financial investments in in-house payroll abilities provided the business no competitive advantage.

Today payroll is generally contracted out to companies like ADP. The task of preserving the necessary IT infrastructure and connected payroll understanding is left in the hands of these payroll services. Just like all multi-tenant options, the cost of the infrastructure and expertise related to payroll processing is spread out across many business.

The multi-tenant strategy is now readily available for EDI. Instead of investing the considerable time and financial resources for IT staff to develop each mapping interface from scratch, producers rely upon trading partner integration centers, or TPICS. These centers exceed delivering software functionality. They offer the technical know-how involved with managing an EDI system. By doing this, there is built-in support for all transactions, data formats and operations.

This design of outsourced EDI can offer producers confidence in their connectivity, mapping and application integration. Trading partner integration centers deal with the dirty work of diagnosing mistakes, network monitoring, software upkeep and data reconciliation. And they can preserve close relationships with key merchants so they are alerted early of upcoming mapping modifications. In addition, since these solutions are used by hundreds or thousands of other makers, there is always a higher level of dependability and lower cost of ownership.

The availability of outsourced EDI finally opens the door for makers to have end-to-end retail supply chain exposure, including throughout partner sites at remote locations. Partners only need a Web user interface to access the EDI data to perform their job. This opens the door for makers to get in new markets, such as logistics, inventory management and importing/exporting, while preserving strenuous standards of effectiveness throughout these brand-new functions. Makers have actually also discovered this design appealing since they can migrate without disrupting existing systems. They just engage with the trading partner integration center for the functions that are triggering pain points within the supply chain.

Not All EDI Outsourcing Is the Same

Nearly all EDI outsourcers can manage the essentials such as purchase orders (POs), simple advanced shipping notices (ASNs) and invoices. However, jobs such as processing complex ASNs with multiple ship-to addresses and handling logistics, dock scheduling and vendor-managed inventory are more difficult. Each market niche has distinct standards. As an example, hard goods retailers measure shipments in repaired length, width and height; grocery chains have variable plan sizes; and lumber makers measure materials in board feet. In addition, lots of centers require customized paperwork to satisfy specific demands. It’s important that the EDI outsourcer have the specialized knowledge to deal with these customized data aspects.

Another consideration is peripheral technology. These systems commonly play an important role in producing labels, price tickets and hang tags. For makers worried about these functions, it is very important to have peripheral technology that works in sync with the EDI service. Also, the EDI service should have the capability to produce all bench code labels that retail customers need and provide the necessary products (shipping address, packing slip, return forms, provider labels and gift cards) for drop shippers. Some EDI outsourcers likewise provide the capability to produce price tickets to attach to products prior to shipment.

Submit formats are another vital factor to consider. Although many companies still send out and receive data by means of EDI, the world is gradually moving to XML and flat files. Possibilities are, many producers now have– or quickly will certainly have– partners that will certainly require transactions transformed to a format aside from EDI. Hence, support for additional file formats could be an essential factor to consider for selecting a future-proof solution.

Numerous makers are leveraging the experience outsourcers have not just in structure and screening EDI maps but typically in working together with sellers on these adjustments. This type of alliance assists outsourcers gain early notification of approaching mapping modifications.

Multi-tenant EDI Solutions at Work

A big manufacturer just recently integrated its enterprise resource planning (ERP) system with an outsourced EDI solution to automate the sending and getting of EDI files. In dealing with Kmart, the manufacturer was needed to produce an ASN and GS1-128 label. The business outsourced its warehousing and shipping to a 3rd party that did not have its own EDI infrastructure. Therefore, although the manufacturer was able to finish the ASN themselves, they had to messenger labels to their 3PL. This produced time delays. The manufacturer’s brand-new outsourced EDI solution allowed them to provide the 3PL secure access to their EDI account via WebForms. The 3PL now renders and prints labels at their center, decreasing errors and speeding up the shipping process.

Another worldwide manufacturer shared an analogous experience. The business required costly programmer-level personnel to maintain its internal EDI infrastructure. Initially, they attempted to offload this work to experts, yet they found they were constantly at the grace of the consultants’ schedule. Furthermore, as the business added more partners, its EDI expenses increased. The company repetitively outspent its EDI budget.

The company sought a trusted supplier to outsource their continuous EDI infrastructure to, freeing them to focus on their essential business operations. They found an outsourced file integration service was perfect for handling the business’s growing EDI needs while keeping costs low and monthly costs predictable. They now have a skilled partner to aid with new EDI jobs and developments, and to keep abreast of changes, system upgrades, requireds and map maintenance. They’re now well geared up to support a growing variety of retail consumers without the consistent demands of supporting their own EDI infrastructure. This multi-tenant architecture ensures the firm can connect to their trading partners using the exact same completely checked maps being made use of by hundreds of other producers.


Manufacturers constantly have the rug pulled out from under them whenever retailers make changes to their EDI maps. These last-minute modifications cost producers dearly in returned stock, chargebacks and resulting loss of working out power. The rate of modification and sheer cost included with managing EDI maps has ended up being cost-prohibitive. Today there is no factor for manufacturers to bleed internal resources to keep up with this task when there are professionals on hand to take on role at a portion of the cost and with higher dependability and support. Gladly, the emergence of trading partner integration centers frees producers of this thankless job.

Post a comment